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InsideCounsel Highlights 3 Reasons eDiscovery Companies Need Better Search Solutions

Extract from InsideCounsel article by Amanda Ciccatelli

With the amount of data being captured and stored by organizations doubling every 1.2 years, the ability to quickly and effectively search through data stores that are growing exponentially has become more important than ever to meet discovery obligations within reasonable costs.

There are three key reasons that law firms and e-discovery companies need better search solutions, according to [Doug] Austin [of CloudNine]. First, the ability to identify potentially relevant information in litigation quickly is key to determining the best course of action to proceeding in the case, and effective search is an important component to accomplishing that goal. Second, failure to preserve or produce clearly responsive electronically stored information (ESI) in litigation can lead to sanctions by the court.  And third, in a recent survey, budgetary constraints was identified as the factor to have the most impact on e-discovery business over the next six months, so search solutions help manage and control discovery costs to help litigants stay within reasonable budgets.

Austin shared three ways to address these issue including: Emphasize up-front information governance efforts to keep data volumes manageable and also identify all potential sources of data through an organization data map; emphasize automation of repeatable tasks within the discovery life cycle and select providers who can support that automation effort and help the organization reduce costs through reduction of personnel; and require their providers to offer predictable pricing models so that they can accurately estimate costs.

Source: Inside Counsel

For the complete article, click here.

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CloudNine Announces Free 30-Day eDiscovery Automation Software Trial

Free Trial Helps eDiscovery Practitioners, Partners, and Enthusiasts Explore eDiscovery Automation With No Risk

CloudNine, the eDiscovery Company that empowers legal and business professionals with eDiscovery automation software and professional services that simplify litigation, investigations, and audits, today announced a no risk, free 30-day trial of its eDiscovery automation software. The free trial provides participants free access to a full version of the software at no charge and is designed to help eDiscovery practitioners, partners, and enthusiasts explore and evaluate how simplified eDiscovery technology can add value to their eDiscovery efforts.

“The growing amount of electronic data to be considered in litigation coupled with continuing law firm and corporation budgetary constraints, makes automation increasingly important to eDiscovery professionals,” commented Brad Jenkins, CEO of CloudNine. “With the 30-day free trial offer of our software, a no risk offer with no credit card requirement, users can register online and immediately begin to upload, review, and produce electronic documents directly from their workstation. This offer helps users explore how eDiscovery automation can complement their current eDiscovery tool sets and workflows as well as serve as a complete platform for all eDiscovery tasks.”

CloudNine delivers a secure, web-accessible, SaaS-delivered eDiscovery platform that allows clients to immediately upload, review, and produce electronic documents from one place within minutes. Typical use cases for CloudNine include:

  • Litigation (Law Firms, Legal Departments)
  • Investigations (Compliance, Finance, Human Resources, IT, Legal)
  • Audits (Compliance, Finance, Human Resources)

Reviews on CloudNine from online software review sites including Capterra and G2 Crowd highlight the balance of speed, simplicity, and security provided by the fourth-generation eDiscovery automation technology.

“CloudNine routinely impresses me with their superior customer service and automated tools that just work. We regularly upload a lot of data to CloudNine’s automated hosting and discovery tool,” noted Ryan Mason, Cyber Incident Response Analyst at National Oilwell Varco.

“When I need something that can easily be shared with outside counsel, reviewed by multiple people simultaneously, and provide a fast, reliable output, with fairly robust searching, this is my go-to product,” said Brian Carter, Senior Counsel at Tetra Pak Inc.

“Their review platform, CloudNine, is robust, easy to use and ideal for a firm like ours where we don’t have to buy and support the software,” shared Katherine Gonyea, Senior Associate at Dow Golub Remels & Beverly, LLP.

“CloudNine’s best feature is its straightforward ease of use. I co-taught a class on e-discovery at a local law school. We were able to get a class of 20 law students up and running and doing document review in less than 10 minutes. They were able to figure out how the software worked that easily. Plus, the drill down into the data production was impressive. For a small firm or solo, it just makes sense to go with a cloud-based SaaS, and CloudNine is the best of its breed,” noted Suzanne Meehle, Attorney at Meehle Law.

Additionally, CloudNine augments its automation software with a complete portfolio of professionals services ranging from discovery consulting and computer forensics to managed review and technology-assisted review.

Try CloudNine at No Risk, Immediately

Signing up for a free trial of CloudNine is as simple as visiting the CloudNine website, registering for your free account, and beginning to use the power and precision of simplified eDiscovery automation in your litigation, investigation, and audits efforts.

About CloudNine, The eDiscovery Company

Founded in 2002 and based in Houston, Texas, CloudNine is a technology company with deep expertise in the analysis, processing, and review of electronically stored information (ESI). Extensively used by leading law firms and corporations for eDiscovery, investigations, and audits, you can learn more about CloudNine by calling us at 713.462.3885, emailing us at info@cloudnine.com, or by visiting us online at cloudnine.com.
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Masters Conference 2016 in Washington DC on October 18, 2016

Litigation support professionals and attorneys have a new forum to gather the latest information on e-discovery, data protection, records management and more: The Masters Series for Legal Professionals.

Whether you’re dealing with e-discovery in a new, socially networked world, find your company expanding globally and thus facing international discovery issues, or planning for the future of e-discovery in your firm or company, you know there’s a divide between what is in practice today and where your firm needs to be in the near future. Legal professionals must develop strategies for spanning this e-discovery divide before it expands further across traditional borders, whether physical or technical.

Masters Conference – Washington, DC

  • Date: October 18, 2016
  • Location: Washington, DC
  • Sponsorship: CloudNine is proud to serve as a presenting sponsor and panel host.
  • Speaker: Doug Austin, Vice President of Professional Services, CloudNine

Learn More

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ARMA Live! 2016 in San Antonio on September 25-27, 2016

ARMA 2016 provides cutting-edge solutions to the challenges information governance professionals face today, such as developing automated, accurate retention schedules, managing mobile technologies, and outsourcing information to the cloud.

ARMA LIVE! 2016 San Antonio

  • Date: September 25-27, 2016
  • Location: San Antonio, Texas
  • Sponsorship: CloudNine is proud to serve as an exhibitor.
  • Booth Number: 427

Learn More

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Masters Conference 2016 in New York City on July 11, 2016

Whether you’re dealing with e-discovery in a new, socially networked world, find your company expanding globally and thus facing international discovery issues, or planning for the future of e-discovery in your firm or company, you know there’s a divide between what is in practice today and where your firm needs to be in the near future. Legal professionals must develop strategies for spanning this e-discovery divide before it expands further across traditional borders, whether physical or technical.

Litigation support professionals and attorneys have a new forum to gather the latest information on e-discovery, data protection, records management and more: The Masters Series for Legal Professionals.

Masters Conference – New York

  • Date: July 11, 2016
  • Location: New York City, New York
  • Sponsorship: CloudNine is proud to serve as a presenting sponsor and panel host.
  • Speaker: Doug Austin, Vice President of Professional Services, CloudNine

Learn More

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ACEDS Highlights CloudNine in EDNA Challenge Part II

Extract from ACEDS article by Jason Krause: This year’s ACEDS E-Discovery Conference hosted the EDna Challenge Part II. This was an update to a challenge 7 years ago, in which e-discovery forensics expert Craig Ball considered whether it was possible to manage a relatively small e-discovery matter on a $1000 budget. Given economic changes, the budget this year was increased to $5000, and the data challenges were made slightly more complex. Already, the challenge is revealing interesting truths about e-discovery.

EDna is the name of an imaginary small firm lawyer trying to search a collection of emails and documents. The hypothetical collection includes six .pst files, four Gmail MBOXes, and miscellaneous files from 10 custodians. All of it must be reviewed by three attorneys in less than 90 days and the data must also be stored for two years after review. Her team must process the metadata, de-duplicate the collection, and tag and code documents for under $5,000. Already, several vendors have provided viable options in response to the challenge.

See the Conference Panel Slides: EDna-2016

Source: EDna Part II – E-Discovery for Smaller Budgets

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451 Research Highlights CloudNine with Impact Report

Extract from 451 Research report by Sean Doherty: CloudNine SaaS supports tasks in the Electronic Discovery Reference Model (EDRM) – from collection to review and production. It offers do-it-yourself software for small to midsize organizations and law firms, with additional layers of professional services to meet the needs of large enterprises and AM Law 250 firms.

Source: Impact Report – CloudNine SaaS Parts from Public Clouds, Offers eDiscovery Services From Owned Assets

For the complete report (subscription required), click here.

KMWorld Highlights CloudNine and Simplified eDiscovery

Extract from article in KMWorld by Judith Lamont on January 31, 2016: CloudNine is a cloud-based product used for e-discovery and investigation. The company also provides professional services to organizations that want to delegate some or all of their discovery tasks to a third party. CloudNine is designed to be simple to use, with a straightforward online process for uploading, reviewing and producing electronically stored information for litigation and investigations.

“Although we are CloudNine, we are not cloud-based the way most people think of it,” says Brad Jenkins, president and CEO of CloudNine. “We use a private infrastructure, and the data is highly secure, residing on dedicated servers on a dedicated network in a Tier 4 data center. We don’t use the public cloud at all.” Two pricing models are available; pay-as-you-go plans start at $25/GB per month, which includes 30 days of hosting but does not include processing (normally $100/GB for self-service processing). Subscription plans start at $1,000 per month, which includes unlimited self-service processing and up to 50GB of hosting.

The customers for CloudNine have typically been companies that provided litigation support as well as small to medium-sized law firms. Recently, larger law firms have started to use it to manage e-discovery for their clients, and that group of customers now includes dozens of firms, including more than 50 of the top 250 law firms. In addition, large (Fortune 100) corporations are using CloudNine for internal investigations and compliance.

CloudNine uses dtSearch as its search software. “It indexes very quickly,” says Doug Austin, VP of professional services, “and handles a range of file types from e-mail to documents and database information.” As for processing, CloudNine automatically unpacks the data, pulls out metadata and text and uses OCR to convert image files to searchable text.

“One thing that customers are very interested in is analytical capabilities,” Austin adds. “They want to be able to get an idea early on about whether they should settle or litigate. If they can analyze their data quickly, they can decide what their exposure is and then choose the best course of action. The simplified e-discovery automation that CloudNine provides enables our clients to perform that analysis and make those decisions quickly and effectively.”

Source: Article: Legal Applications of KM Trend Toward Flexibility, Simplicity

For the complete article, click here.

CloudNine Announces Unlimited Processing Subscription Plans

Houston eDiscovery Leader Offers Unique Incentive for Organizations Wanting to Eliminate eDiscovery Processing Costs

SaaS eDiscovery leader CloudNine, today announces new subscription plans for a limited time that include unlimited native processing at no additional charge for data hosted in CloudNine’s review platform.  Subscription plans start at $900 per month and include unlimited automated native processing as well as an allocated amount of data hosting and licensing of CloudNine’s data processing and review applications.

A leader in the electronic discovery field, CloudNine specializes in providing software as a service (SaaS) electronic discovery and litigation support software and services for management and processing of electronically stored information.  The company’s cloud-based eDiscovery online review platform is completely browser-independent and is currently used by over fifty of the top 250 law firms.  Do It Yourself features such as automated processing and loading your own data, adding your own users and fields, accessing audit logs and setting user rights give clients unique control of their review process.

CloudNine Discovery’s 100% automated upload processing includes native file extraction from container files (such as Outlook PSTs and ZIP Files), metadata & text extraction and indexing, OCR of image files, duplicate identification, HTML creation and Early Data Assessment report creation and also supports automated data processing for other applications, streamlining the process to get started reviewing documents for discovery.

Bill David, CTO of CloudNine, remarked, “Discovery Client’s 100% automated processing capabilities make it possible for us to offer this unique incentive.  Now, our clients can get unlimited processing of their native data at no additional charge and reduced hosting costs as well!”

“With the volume of data in the world doubling every two years, it becomes more important than ever to get control of rising discovery costs,” states Brad Jenkins, CEO of CloudNine. “For a limited time, our clients can do so by locking into a subscription plan that eliminates a big component of those costs – the cost to process their data for review.”

CloudNine is offering these special subscription plans that include unlimited data processing at no additional charge through July 15, 2015.

For more information about CloudNine’s SaaS software pricing plans, visit: https://cloudnine.com/software/

About CloudNine Discovery

CloudNine enables law firms to save time and money by consolidating all their eDiscovery collection, processing and review requirements into one resource. CloudNine’s cloud-based eDiscovery software assists in the collection, processing and review of large volumes of data, reducing the expense of traditional processing, loading and hosting. CloudNine owns, operates and manages a dedicated cloud environment, where the hardware, storage and network are dedicated to CloudNine’s eDiscovery platform. CloudNine is currently used by over fifty of the top 250 law firms and offered as a software-as-a-service (SaaS) without user fees, where CloudNine licenses its applications to customers for use and provides access via the Internet.

CloudNine’s blog, eDiscovery Daily is in its fifth year as a trusted source of information in the legal industry.  Follow us on Twitter @Cloud9Discovery.  For more information about CloudNine, please visit https://cloudnine.com/.

CloudNine Announces Enhanced Discovery Client

Houston eDiscovery Leader Adds Early Data Assessment Reporting, Load File Generation to Automated Cloud-Based Processing Application

eDiscovery leader CloudNine™, today announces the release of new features for its Discovery Client, the company’s application that provides self-service automated eDiscovery processing. The latest version of Discovery Client now includes generation of Early Data Assessment (EDA) reports and a “Load File Only” option that enables clients to process their data and generate load files to load the data into their preferred review platform.

A leader in the electronic discovery field, CloudNine specializes in providing electronic discovery and litigation support software and services for management and processing of electronically stored information.  The company’s cloud-based eDiscovery online review platform is completely browser-independent and is currently used by over fifty of the top 250 law firms.  Do It Yourself features such as automated processing and loading your own data, adding your own users and fields, accessing audit logs and setting user rights give clients unique control of their review process.

CloudNine Discovery’s 100% automated upload process includes native file extraction from container files (such as Outlook PSTs and ZIP Files), metadata & text extraction and indexing, OCR of image files, duplicate identification, HTML creation and EDA report creation, streamlining the process to get started reviewing documents for discovery.

Bill David, CTO of CloudNine, remarked, “Our new features make CloudNine’s Discovery Client ideal for processing data, whether clients use our online eDiscovery review platform, have their own preferred platform or are simply looking to analyze their data to estimate processing and review costs.”

“Now, regardless what review platform you use, you don’t have to swap phone calls, emails and forms with a vendor to get your data processed,” states Brad Jenkins, CEO of CloudNine. “And, our option to generate EDA reports will be ideal for people who want to get vital insight into their data set at the outset of a case before loading that data for review.”

Through April 30, CloudNine is offering FREE unlimited generation of Early Data Assessment (EDA) reports to enable organizations to try the new reporting feature on their data.

For more information about CloudNine Discovery’s easy-to-use processing and review software, visit: https://cloudnine.com/software/

About CloudNine Discovery

CloudNine enables law firms to save time and money by consolidating all their eDiscovery collection, processing and review requirements into one resource. CloudNine’s cloud-based eDiscovery software assists in the collection, processing and review of large volumes of data, reducing the expense of traditional processing, loading and hosting. CloudNine owns, operates and manages a dedicated cloud environment, where the hardware, storage and network are dedicated to CloudNine’s eDiscovery platform. CloudNine is currently used by over fifty of the top 250 law firms and offered as a software-as-a-service (SaaS) without user fees, where CloudNine licenses its applications to customers for use and provides access via the Internet.

CloudNine’s blog, eDiscovery Daily is in its fifth year as a trusted source of information in the legal industry.  Follow us on Twitter @Cloud9Discovery.  For more information about CloudNine, please visit https://cloudnine.com/.